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Billing Procedures

  • The Financial Services Office will mail an initial billing statement the first week of each month beginning in July.  The first payment is due August 10 for all payment plans and considered past due if received after that date.   
  • For students matriculating the second semester, the initial billing is mailed the last week of November.  The first payment is due December 10 for all payment plans and considered past due if received after that date. 
  • Subsequent statements are distributed each month from August through May. 
  • Each payment includes a prorated portion of tuition, room, and board charges for the year.  The payment amount varies according to the plan selected.
  • Failure to meet payment deadlines places a student in delinquent status.  Failure to make appropriate payment by the due date will result in a hold being placed on the students records.  If the delinquent status is not addressed in a timely manner, it may result in termination of enrollment.  Students dismissed have the right to appeal.  The appeal process/grievance procedure must be initiated within 30 days of the initial payment deadline.  The appeal must be made in writing on the Student Appeal/Grievance Form located on the MLC website (www.mlc-wels.edu).  The Student Appeal/Grievance Form and any supporting documentation are submitted to the vice president for administration.
  • Individual past due notices will be sent via the student’s campus mailbox with the next billing statement.  A $10 administrative fee will be charged for each past due notice sent to the student.  The Administration reserves the right to send the December past due notice to the student’s home address.
  • A $50 charge applies when an insufficient fund notice or a closed account notice is received from the bank on behalf of a student.
  • Initial billing statements reflect financial aid allotments (if application and other deadlines have been met); loans or aid received after these deadlines will be reflected on later statements.  If a student expects additional financial aid that is not reflected on the statement, it is the student’s responsibility to address the discrepancy with the Financial Aid Office before the next payment is due.
  • Duplicate billing statements may be sent to parents or another party for a yearly $20 processing fee and upon signing a release form.  The school observes federal laws regarding confidentiality by sending statements only to students or persons designated by them.   A separate consent form is required for students directing the college to communicate account information to other individuals.
  • Scholarships will be allocated evenly to all payments for the semester to which they apply.  Students are not allowed to reduce tuition payments based on anticipated scholarships that have not been confirmed in writing by the organization providing them.
  • The college accepts credit card (Visa, MasterCard and Discover) and debit card payments on student accounts under the twice-a-semester payment plan.